Purchase Conveyancing Guide

Purchase Conveyancing Guide

A Guide the Scottish conveyancing process

Purchase Conveyancing Guide


In Scotland properties are offered for sale in a number of ways:-

Offers Over

Closing-Dates-StampThis option tends to be the one which is used by most sellers. As a guide to Scottish conveyancing process the seller may hope to achieve a final sale price that exceeds the offers over figure. This can lead to confusion for a prospective purchaser to know exactly what they might require to pay for a given property. This has been simplified by Home Reports which provide a valuation of the property prior to offer being submitted.HBC-First-Home



Offers around/in the region of

As a guide to Scottish conveyancing process this option may mean that the seller is willing to accept less than the quoted figure. This may be the case if the property has been valued under the price the seller is asking for, or if the seller is looking for a quick sale.


Fixed price

The seller is indicating that they will accept a particular figure, but it is worth noting that this is not a legal obligation on the seller, and also offers can be still be made.

Once you have found a property and as a guide to Scottish conveyancing process, then it is important to contact your solicitor so that either a ‘note of interest’ can be made (which lets the estate Closing-Dates-Stampagent know you are interested in the property), or so your solicitor can put in an offer for you.

The offer will consist of the amount of money you want to pay for the property and also what you would like to be included in the property. For example, movable items such as curtains, cookers or carpets; and fixed items, for example wardrobes. Your preferred date of entry would also be included.

What happens next Purchase Conveyancing Guide
If the property is going to a closing date, this means there is more than one interested party. Offers are then sent to the estate agent by your solicitor at a specific time on a certain day. Once all the offers have been received by the estate agent and as a guide to Scottish conveyancing they will, after speaking to the seller, contact the successful buyer’s solicitor and verbally accept the offer. The successful offer need not be the highest value offer as there is no legal duty to accept the highest or even any of the offers.

The seller’s solicitor will then issue a qualified acceptance and exhibit the property titles and any associated papers to the buyer’s solicitor. There is no legally binding contract at this point.

The conveyancing matters will then be dealt with by the solicitors. As a guide to Scottish conveyancing process the buyer’s solicitor will examine the title and plans and ensure that the property belongs to the seller, reports will be ordered and checks will be made. Any certificates will be collected and any planning permissions for alterations obtained. The buyer will receive a copy of the title deeds to satisfy themselves that this is the property they are buying. When the buyer’s solicitor and the seller’s solicitor have agreed the terms of the qualified acceptance on your instructions, they will conclude missives, again on their client’s instructions. This is the ‘Concluding Missives’ that buyers and sellers look forward to, and is now a binding contract for both parties. conveyancing process conveyancing process conveyancing process conveyancing process

On the date you get your property

Once the date of entry arrives the buyer’s solicitor will exchange funds with the seller’s solicitor and the keys are released to the buyer. So please have your mobile ‘phone charged!



Below is the advice given by The Law Society of Scotland

Solicitors can ease the strain and help to avoid the pitfalls of the complete house-buying process, from noting interest in a property to concluding the deal. Their local knowledge can also be useful in helping you find a property.For a more detailed description of the process, please download our Buying a property conveyancing process information sheet.


The first step

A solicitor can ‘note interest’ in a property you like. This shows you are interested in the property and want to be kept informed of developments, such as the fixing of a closing date for offers.

Information about the property

Sellers must provide a home report for buyers. These include a single survey (which gives the condition and value of the property), an energy report (which contains a house’s energy efficiency rating and carbon dioxide emissions) and a property questionnaire (which includes general information such as a property’s council tax band, factoring arrangements, the existence of any local authority notices and information about alterations that have been made).A surveyor instructed by the seller will provide the survey contained in the home report pack. In many cases this will be sufficient for an interested party to submit an offer. However the potential buyer may have to commission another survey at the request of a mortgage provider or if the original survey was carried out some time ago. Your solicitor can provide further details and advice.

Arranging the loan

There are many types or mortgages available, which can be confusing. Some solicitors can offer advice on what is best for you and then arrange the loan.

Making an offer

A formal offer to purchase in Scotland is a complicated document containing a number of clauses for your protection. Your solicitor will prepare and sign this document for you and give guidance on offer price and other conditions.


Negotiating the purchase

Further negotiations are likely after an offer has been accepted, for instance, the date of entry, details of additional items included in the sale and issues such as permits for alterations.

Checking and transferring ownership

Your solicitor can advise on any ‘title burdens’, or conditions that must be obeyed by the owner, such as common repairs, rules on keeping animals or uses for the property. A new title deed will then be prepared and signed by the seller, transferring the title into your own name.

Other matters

Your solicitor will be able to give you advice about other important matters, such as insuring the property and its contents and drawing up a will, which is highly recommended. Also, he or she can provide you with a quotation for the cost of the house-buying process, including legal fees.


Selling a property

Most solicitors can handle the sale of a property from start to finish, including advice on advertising and the conveyancing. It is best to consult a solicitor even if you are selling a property yourself.

Home reports

Sellers are required by law to provide a home report for buyers. These include a single survey, an energy report and a property questionnaire. Your solicitor can provide further details and advice.

Negotiating the sale

Your solicitor will negotiate the selling price and other matters – such as the date of entry – before negotiating and accepting any offer to purchase on your behalf. This exchange of letters signed by the solicitors is referred to as ‘missives’. Once their terms are finally agreed, there is a concluded and binding contract.

The paperwork

Further checks have to be carried out by solicitors after an offer has been accepted, for instance, in relation to building work or repairs. Then new title deeds can be drawn up transferring ownership of the property. Your solicitor can take care of all this, while also collecting the money from the sale, arranging to discharge and repay your existing mortgage if you have one and, if necessary, arranging for the surplus to be put towards the purchase of your new home.

After the sale

Your solicitor will also be available for advice after the deal has been completed.


Purchase Conveyancing Guide